Please note that no shell scheme is provided for exhibition stands.  It is space only (as per each package).

A plug point, table and 2 chairs are included in each package.  Should you require additional power or a distribution board or 3 phase power, this will need to be communicated to us in order for the suppliers to provide you with a quote.

Setup will take place on Thursday 6^th February 2025 (full day) from 08h30 – 20h00 only.  All contractors must be off-site by 20h30 on 6th February 2025.

NOTE: Should your stand builder need to work after 20h00, this will require overtime by the Health and Safety officer, the Medical Officer as well as the Conference Centre Staff.  These costs will be borne by the contractor and NOT by ESMO and the Conference organiser.

Final light cleaning and soft finishes of the stand may be done between 07h00 – 08h30 on Friday 7^th February 2025.

All stands are to be fully set up and functional by 11h00 on 7^th February 2025 as registration opens at 12h30.

Breakdown will take place from 14h00 on Sunday 9^th February 2025 (not before this time).

Cleaning:  only light cleaning of walk ways will be provided by the venue.  Cleaning of the stand, as well as the area surrounding the stand after setup and after break down, (including removal of all rubble and packaging – large and small, is the responsibility of your stand builder.  Should your area not be cleared 100%, the undersigned company will be held liable for the cost of doing so.

Please also note that absolutely no sanding of any kind is permitted inside the building. This is due to the damage fine paint and supawood dust does to the eco-air conditioners. Light sanding can be done in the loading zone outside and the completed sections brought inside. Should a stand builder be found to be doing any sanding inside, they will be asked to vacate the premises immediately and will not be allowed to return. Any damage done to the eco-air conditioners will be borne by the stand builder responsible.

Damage:  Any damage caused by a stand builder to any part of the conference centre will need to be repaired by the venue and the cost, as quoted by the Century City Conference Centre, will be for the account of the under signed company.

Hospitality at your stand:  Please note that should your company retain the services of a Hospitality company to provide services such as fancy coffees, slush puppies, sweets and chocolates etc. the service staff are to be registered and paid for at the “Extra Trade” rate as this will allow them, not only entry via security badges, but access to lunches and teas during the conference.

NB: Please ensure that you provide Michelle Jacobs with the names and cell numbers of the staff included in your package by no later than 31 January 2025.  Please also note that should you require additional staff on your stand, over and above the number included in your package, there will be a charge and we ask that you please ensure that you register these staff members via the online registration site under extra trade delegates.  This includes any support staff for any activations on your stand such as coffee baristas etc.