Should a booking before 4 November 2025, a 10% cancellation fee will be charged for the full stay or tour.
Should a booking be cancelled after 4 December 2025, a 50% cancellation fee will be charged for the full stay or tour.
Should booking be cancelled after 5 December 2025, 75% cancellation fee will be charged for the full stay or tour.
Should booking be cancelled after 5 January 2026, 100% cancellation fee will be charged for the full stay or tour.
Should the guest check out prior to their departure date – all prepaid money will be non-refundable.
No Shows will be charged for the full stay.
Cancellations and amendments must be submitted in writing and acknowledged by the Housing Agent.
No refunds due to cancellation can be given after 5 January 2026.
The Secretariat reserves the right to cancel your booking without prejudice should the payment not be received in 7 working days from time of invoice issued
All fees are payable in South African Rand (ZAR) within seven (7) days of invoice. Any short payment resulting from bank charges and/or exchange rate fluctuations will be charged back to the attendee.
The Secretariat reserves the right to amend the listed rates should the prevailing rate of VAT (currently 15%) be increased or changed. The same applies should any new levy or tax be imposed.
Accommodation bookings are confirmed once payment has been received in full
Attendees are liable for any additional charges incurred during their stay and will be required to provide credit card details on check in, in order to cover such extras.